Setting Up the CAM ICAP
Step 1: Login
Step 2: Create a Group of 12th grade students
Do your 12th graders already have an ICAP in the CIC website assigned to them? If so, you will need to create a special group of your 12th graders that will work on the College Application Month ICAP. This will keep your other ICAP intact.
If you don’t currently use an ICAP on CIC.org with your students, skip to step 4b.
Click Students and Groups tab then Group Builder.
Enter the name you want for your group. Click Continue.
- Under Browse by Class, click 12th Grade to view a list of your 12th grade students.
- Click Select All.
- Click the Add button in the upper right next to your new group name.
Once you click the Add button, you should get a red message indicating how many students were added to the group.
Click on the Students and Groups tab again to verify your new group is available.
Click on the Administration tab > Edit ICAPs
Your ICAP Sets page will look something like this. Click the hamburger menu in the upper right corner of the 2018 College Application Month ICAP to see the dropdown choices. Click Duplicate.
A copied ICAP will now be in your ICAP Sets list under the name Copy of 2018 College Application Month.
Step 4a – Assign the CAM ICAP to a GROUP
Click the checkbox next to your group name and click Save.
Step 4b – Assign the CAM ICAP to a grade level.
If you don’t currently use an ICAP with your 12th grade students, assign the CAM ICAP to all your 12th graders by clicking Assign to grades/roles.
Click the 12th grade circle to assign this ICAP to your 12th-graders. Click Save.
Note: If you had other ICAPs assigned to 12th-graders, you have now unassigned them. If that happens, use the Step 4a instructions (page 16) to create agroup.
Now that your CAM ICAP is assigned to your 12th graders, rename your CAM ICAP however you wish by clicking on the name of the ICAP. Click the pencil next to the name.
That’s it! All of your 12th grade students should now be able to see the CAM ICAP in their portfolio.
To set up Individual Career and Academic Plans (ICAP) in CollegeInColorado.org, at least one professional in your organization must have Administration access in the Professional Center.
Step 1: Check to see if you have Administration access.
Log in to the Professional Center at https://procenter.collegeincolorado.org.
If your screen does not show the Administration tab or panel (as in the view below), you will need to find someone at your organization that has this level of access.
If no one has this access, you will need to get the Administration Code and Create a Pro Center account as follows in Step 2. If you have the Administration Tab and panel showing, you are good to go to Step 3!
Step 2: Create a Professional Center account with Administration Access
Perhaps you are new to CollegeInColorado.org or you need Administration access so that you can work with Individual Career and Academic Plans (ICAPs) or do other site-wide work.
Once you have the codes, use the Administration Code to set up your account at https://procenter.collegeincolorado.org; click Create a Professional Center Account
Select your role then Go. Click the Find button and enter a portion of your organization’s name in the search box. Click Go.
Tip: If your school name does not immediately show in the result list, try clicking the All tab and re-entering your search info, using the alpha lookup or enter a shorter portion of your organization name.
Select your organization name from the list then Continue.
Enter your Administration Code where indicated. Click Next.
Complete the following page of typical account creation information. Note that an e-mail address may only be used once in the CIC.org system. You may need to have the system create an e-mail address for you if you already have used your e-mail on the site by checking the box as shown below.
You should see the Administration tab and panel on the Pro Center homepage.
Step 3: Finish with a couple of Administration tasks.
Click the Administration tab or panel; then Manage Professional Accounts from the Professional/Administrator Access panel.
Review the Account Owners and Names of Professionals.
- For professionals that no longer work at your organization or that no longer need Pro Center access, click Remove Professional Center Privileges in the right column by their name.
- For professionals that will no longer do site-wide administration but should still be able to run reports and use resources, click Remove Administration Privileges.
Tip: only one or two professionals at an organization should have Administration-level access.
Click to return to the Administration main page.
You are now ready to work with the CAM ICAP! Refer to the instructions on how to set it up.
In the CIC Professional Center, we’ve created a six-week Individual Academic and Career Plan (ICAP) template to guide and record student CAM activities. While you do not have to use the ICAP to participate in CAM, we encourage you to use it to fulfill ICAP requirements.
- CAM ICAP at a Glance
- Setting up the CAM ICAP
- Verifying Administration Access in the College In Colorado Professional Center
- Connecting students to your school in the College In Colorado Professional Center
- Running CAM ICAP Reports
CAM ICAP at a Glance
This CAM ICAP will help students complete many of the required elements for a complete ICAP, including career, pathway and education exploration during a guided six-week period in the fall. The student worksheets are embedded within the ICAP; you may also download them below. Learn how to set up the CAM ICAP in the Professional Center.
|ICAP Page||Section Worksheets||Number of Activities|
Explore After-High School Options
document Optional: Set Your Goal (319 KB)
Explore Career Clusters
Optional: Explore Top Colorado Industries
|Week 3|| My Skills
document Education for My Career (500 KB)
document Schools for My Program (1.42 MB)
Get Ready - Apprenticeship
document Get Ready - Military (119 KB)
document Get Ready - Certificate (634 KB)
document Get Ready - Associate Degree (555 KB)
document Get Ready - Bachelor’s Degree (790 KB)
|12 total among five sections; students do one section|
|Week 5||document Aid Applications (372 KB)||Two|
|Week 6|| Information for My Applications
document Apply (139 KB)
document Review Correspondence (123 KB)
document Decide (130 KB)
Professional Center Support Guides
- document Setting up the CAM ICAP (989 KB)
- document Verifying Administration Access in the College In Colorado Professional Center (765 KB)
- document Connecting students to your school in the College In Colorado Professional Center (672 KB)
- document Running CAM ICAP Reports (1.28 MB)
Hosting FAFSA Completion Events
Hosting your own financial aid, college preparation, or FAFSA completion event is a good way to share information with a number of students at once.
Set Goals for the Event
What message do you want to convey to students and parents? What actions do you want them to take? What outcomes do you want for them? The answers to these questions can determine the agenda, structure, and length of your event.
For instance, if you simply want your students to be aware of the many options in postsecondary education in your area, you might want to host a college fair at which schools can set up information tables. You might not want to line up any speakers but instead allow students to show up when they like, visit the information tables, and then leave.
On the other hand, if your goal is for students to file a FAFSA form, you will need to decide whether you will lead the entire group of attendees through the application one question at a time or allow them to start as they arrive, work through the form at their own pace, and get the help of experts standing by. How you arrange your event depends on what you want to get from it and what you think would best suit the needs and characteristics of your audience.
The most important thing to keep in mind is to have a clear goal for your event so that you can plan event timing, agenda, expert speakers, handouts, and advertising around that goal.
Choose Location, Date, and Time
Think about your audience—but also about your own needs and resources—as you plan the time and place for your event.
Is the location convenient (and inexpensive) for the audience to get to? Will you have to pay a fee to access the location? If so, can you pool funds with another school or organization to save money? Or can you find an alternate location free of charge? Ask local colleges and churches whether they have space available for your event.
Is there a date when many of your audience members would be unable to attend due to a competing event? Is there a time of day that is particularly ideal for your audience? Will you be serving substantial refreshments? If not, don't hold your event too close to lunch or dinnertime, or your attendance will drop.
As you consider the pros and cons of different locations and times, talk to colleagues; they might think of obstacles or opportunities that you haven't.
If you want to have one or more presentations at your event, you'll need presenters. Try the following:
- Depending on your level of comfort with the topic and with public speaking, you can be the presenter. Get tips on making a presentation about financial aid or use this CIC Financial 101 PowerPoint template.
- Ask the admissions or financial aid staff at a local college if someone is available to speak.
- Find out if there's a college access organization near you that can provide an expert in the topic you want to feature. (Invite them to bring their students to your event so they can benefit as well.)
- Contact name
- Phone number
- Email address
- Organization name
- Date of event
- Name of event
- Complete event location address
- Audience size expected
- Audience type: high school students, adult learners, counselors, etc.
- Type of request: panel participant, presenter, exhibit booth, etc.
Spread the Word
Start advertising your event as early as possible, and advertise it in a variety of ways to reach the largest number of people. Remember the old adage that someone has to see or hear a message seven times before they take action? Here are seven ways you can advertise your event:
- Email students and parents.
- Put up posters around the community.
- Share the details on your school's or organization's website.
- Put ads in your local paper and school paper.
- Tweet about it.
- Put an ad on local radio.
- Spread the word via your Facebook page.
A number of publications are available to order in bulk from the Federal Student Aid Publications Ordering System.
To ease students' fear of the FAFSA process, have them fill out FAFSA4caster or the FAFSA on the Web Worksheet to get a feel for the types of questions they'll be asked when they submit the official application.
Get Help Carrying Out the Event
Besides starting your planning early, one of the best things you can do to ensure the success of your event is to get help. Ask colleagues to collaborate in the organization and preparation. Ask subject experts to share their knowledge in mini-workshops. Ask students to serve as the set-up and clean-up crews, welcome people at the door, hand out materials, and serve refreshments. Don't go it alone!
Assess the Event's Success
If appropriate, provide an evaluation form for your event, and review any feedback you get. Hold a “lessons learned” meeting after the event, and take notes so you'll have a record of what worked and what didn't work. That way, you'll be even better prepared when it's time to organize your next event.
If you have selected a career that may have an apprenticeship option, you can prepare to land an apprenticeship in much the same way as a job.
How do I become an apprentice?
Try out pre-apprenticeship and pre-vocational courses to gain some skills
- These courses can help you try out a trade or job and get some valuable experience. You’ll do some classroom learning that can earn credit towards a full apprenticeship.
- Courses are usually offered at Certificate II level. If you are currently looking for work, there are courses available that can help you.
- Ask your high school counselor or advisor about career technical education programs and courses (CTE)
In your CAM Workbook, enter the career for which you will apprentice along with the top three skills you have and need to learn for your career of choice.
|Career Choice||Transferable skills I have||Skills I need to learn|
How do I find an employer who will take me on as an apprentice?
Find an employer who will take you on as an apprentice or trainee
- Talk to local businesses and find out how they recruit for apprentices or trainees. An employer in your area might be looking for someone right now. Check the Apprenticeship Finder and the Apprentice Evolution website to find employers registered to take on apprentices or trainees in your field of your choice.
- Check with your school advisor to see if your district has CareerWise Apprenticeships available.
- Check advertisements in newspapers: is anyone looking for apprentices or trainees? The employment section is the best place to start. Remember, some newspapers have online job ads that you can search as well.
- Try online job sites such as Colorado ZipRecruiter or Craig’s List. Look for businesses that have openings for jobs in your career – they may be looking for apprentices or trainees.
When you have searched some of these sites, write down a list of employers and job opportunities for an apprentice.
Mission Accomplished: Show your CAM Ambassador your completed lists.