This step-by-step guide will teach you how to run tracking reports each week as your students use the CAM ICAP. Running these reports will be a quick way to see which students should receive a stamp on their Passport as well as take a look at the quality of their work in their ICAP and portfolio.

STEP 1: Go to procenter.collegeincolorado.org and sign in to your Professional Account.

  • Click the Reports tab, and then Create a New Report.
  • Choose the ICAP Tracking Report

ICAP Tracking Report

Step 2: The Choose Criteria page will help you define your report parameters. For this particular report, you want to see student work for each week of CAM. The CAM ICAP is designed with seven pages: one for each week, plus a follow up week called Up Next. To run a weekly tracking report, complete the following each week:

From the Choose ICAP Set drop down list, select your CAM ICAP name

From the Choose Page dropdown list, select Week 1.

Week 1 ICAP Reports

Depending on whether you created a group of your 12th-graders or assigned the CAM ICAP to a grade level (see Using the CAM ICAP Template), you will see to which set of students the page is assigned. You may also want to use other filters such as sex or ethnicity.

Click Continue. Decide whether or not you want to display graphs.

Click Create Report.

Create Report

The report will display.

 

LOOK AT THE QUALITY OF STUDENT WORK IN THEIR PORTFOLIO

Step 3: Understand report display

  • Notice that the information you selected for the set up process is displayed, including the last time the data was updated, the ICAP name (Set) and Week you selected (Page).
  • In the chart, you will see the total number of students in the report population and the completion totals for each activity – listed in the left column –and overall.
  • Below the Total Accounts chart is another chart listing each student with the activities they have completed, designated by a checkmark. Column headers (numbers 1 through 4 in this example), align to an activity in the Total Accounts chart (“1 My Skills,” 2 Education for my Career” and so forth).
  • Select a student name to dive into their portfolio.

View Reports ICAP

Step 4: Drill down into student’s CAM ICAP. 

Select the CAM ICAP name. 

ICAP Name

Select the desired week. 

ICAP Week

You can look at any of the activities in the student’s ICAP, whether completed or not, by scrolling down the page. You can also see which trackable activities are completed in the progress dashboard in the My Progress area. Completed items will be crossed out. Note that you can also write a comment in the student’s ICAP.

ICAP Progress

Completed activities will show the student’s results. If they have uploaded their worksheets, checklists or other information, it will appear in My Evidence Documents area.

My Evidence 

If you don’t have the time to view student portfolios one-by-one, see the next topic!

 

TRACKING COMPLETION OF ACTIVITIES FOR PASSPORT STAMP – MULTIPLE STUDENTS

Step 5: Looking again at the report results page, you can easily see all students’ results by looking at the checkmarks in the table. However, if you have many students, complete the following:

Click Export.

Export Reports

Choose in what format you want your report exported then click Export Report. For CAM tracking for each week, we recommend exporting to Microsoft Excel. You can create a “master” list in one worksheet and keep adding the results to that worksheet as each week progresses.

Export Reports 2

If you choose to export to Excel, the first worksheet that will display is the Full Report.  This worksheet contains a bar graph showing overall results for each activity as well as detailed information for each student below. However, if you wish to manipulate the data, there is another worksheet more appropriate for use.

Full Report

Click the userDrilldown tab to see just the detailed student activity completion data.

userDrilldown

In the example above, you see the student that has completed all four components of the Week 3 College Application Month ICAP.

Next, save the Excel spreadsheet to your hard drive to use in future weeks. Click File > Save As; then browse to your location to name and save.

If you want to sort the data, click and drag to highlight the table (do not include the numeric headers shown on Row 3 in the example above). Then, click Data > Sort > Sort by and select the column(s) by which you wish to sort.

In this example, we sorted by Column B. This allows you to see which students have not completed the first activity in the week.

ICAP Table Sort

 

Step 6: Repeat this process for each week of CAM to verify if they earned their stamp and help them qualify for a $1,000 scholarship.

Tip: If you create and save one “master” worksheet in Excel with your students in the original order, you can copy and paste each week’s results into that one master to view a complete picture of which activities all students completed over the entire CAM period.

 

 

 

To help you plan and execute College Application Month programming, please join us for the following webinars this fall. 

 

Using the CAM ICAP

In this webinar, we will teach you how to set up the CAM ICAP and how to deploy it. . 

Missed the webinar? Watch the recording here

 

Possibilities to Programs: Using the School Finder and Colorado Training Providers Tools

In this webinar, we wil review two powerful online tools that help students match their career interests to a program that fits their needs. 

Missed the webinar? Watch the recording here

 

Admissions Policy and Graduation Guidelines

In this webinar, we will discuss changes to the statewide admissions policy and graduation guidelines and how that affects your higher education and career programming. 

Missed the webinar? We will post the recording here. 

 

FAFSA Support Hotline

This live webinar is designed to help individuals understand FSA ID and FAFSA completion and answer  related questions.  There will be a brief presentation about the FAFSA process and a Q&A opportunity. 

Missed the webinar? We will post the recording here. 

 

 

 

To inspire more Coloradans to continue their education, all 32 public colleges and universities in Colorado­ and several private institutions allowed students to apply for free on Tuesday, Oct. 30, 2018 as part of the inaugural Colorado Free Application Day.

Did you apply on Colorado Free Application Day? Fill out this quick survey and let us know where!

Colorado Free Application Day caps off College Application Month, a six-week, statewide campaign that encourages high school seniors to successfully submit an application to a higher education program and file their Free Application for Federal Student Aid (FAFSA).

 

Did you miss Colorado Free Application Day? 

The fee waiver is valid for admissions applications submitted on Oct. 30 only. Any admissions applications submitted after Oct. 30 will not be granted an automatic application waiver.

If you missed Colorado Free Application Day and have trouble paying the application fee, call or email the Admissions Office of your institution of choice. Most institutions will waive admissions application fees in cases of financial hardship.

 

Thank you for your interest in Colorado Free Application Day! Here's what you need to know before you apply to a Colorado institution. 

Download a PDF version of the FAQ.

 

When is Colorado Free Application Day?

Colorado Free Application Day takes place on Tuesday, Oct. 30, 2018 only. All public and some private institutions will waive application fees from 12:01 a.m. to 11:59 p.m. on that day only.

 

How does it work?

You must submit a completed admissions application between 12:01 a.m. and 11:59 a.m. on Oct. 30, 2018 only. Any admissions applications that have been started but not submitted may not be granted a waiver.

Each institution will have a unique process to waive the admissions application submission fee. Visit the Colorado Free Application Day webpage to find specific information by institution.

To take advantage of Colorado Free Application Day, it’s best to have all admissions application materials prepared, double-checked and reviewed before Oct. 30. That way, you can submit a high-quality, complete application and improve your chances of getting accepted.

 

Who should I contact if I have questions or technical difficulties?

If you encounter any technical problems when submitting your admissions application, please contact the Admissions Office of your school of choice. Their contact information will be listed on their website, which you can find on our Colorado Free Application Day webpage.

 

Why should I apply on Oct. 30?

Colorado’s changing economy demands more education and training. Studies show that by 2020, nearly three in four jobs in Colorado will require a certificate or degree. To set yourself up for success, it’s important to reach higher and find a path that suits your unique talents and interests.

Higher education is not just good for our state—it’s good for you, too! Graduates of higher education programs are more likely to be employed, earn more money over their lifetime and lead healthier lives.

 

What academic term should I apply for?

If you are submitting an admissions application to one of Colorado’s community colleges and technical schools, you are welcome to apply for Spring or Fall 2019. If you’re applying to a four-year college or university, you should apply for Fall 2019.

 

I’m a transfer student. Can I apply on Oct. 30 and receive the fee waiver?

Yes! Colorado Free Application Day is open to all Colorado residents.

 

I'm a prospective graduate student. Can I apply on Oct. 30 and receive the fee waiver?

Because Colorado Free Application Day is geared toward high school seniors and first-time undergraduate students, we've only posted information for institutions' associate and bachelor's degree programs; however, several institutions are waiving admissions applications fees for graduate programs on Oct. 30. Please call the graduate admissions office of your institution of interest to learn more. 

 

What if I’m not ready to submit my application by Oct. 30?

To take advantage of Colorado Free Application Day, it’s best to have all admissions application materials prepared, double-checked and reviewed before Oct. 30. That way, you can submit a high-quality, complete admissions application and improve your chances of being accepted.

If you do not feel prepared to apply on Oct. 30, that’s okay! You should wait until you have a complete, high-quality admissions application ready to submit.

If you have trouble paying the admissions application fee, call or email the Admissions Office of your institution of choice; most institutions will waive admissions application fees in cases of financial hardship.

 

What if I apply before Oct. 30?

The waiver is valid for admissions applications submitted on Oct. 30 only. Any admissions applications submitted before Oct. 30 will not be granted an automatic admissions application waiver.

If you want to apply before Colorado Free Application Day and have trouble paying the admissions application fee, call or email the Admissions Office of your institution of choice. Most institutions will waive admissions application fees in cases of financial hardship.

 

What if I miss the Oct. 30 deadline?

The waiver is valid for admissions applications submitted on Oct. 30 only. Any admissions applications submitted after Oct. 30 will not be granted an automatic application waiver.

If you missed Colorado Free Application Day and have trouble paying the application fee, call or email the Admissions Office of your institution of choice. Most institutions will waive admissions application fees in cases of financial hardship.

 

How do I get my application ready?

The steps you need to take depend on for which program you intend to apply:

  • If you are a high school graduate, you will likely be admitted to community colleges and technical schools automatically.
  • If you have your sights set on a four-year college or university, you will likely need to submit additional materials and information, including your SAT or ACT scores, a personal essay and letters of recommendation.

To learn more about the steps for your specific application, visit the Week 4 webpage of the College Application Month website.

 

To effectively monitor CAM activity completion, you will want to make sure that all of your 12th grade students have properly connected to your school or organization.

Log into your Professional Center account at https://procenter.collegeincolorado.org/.

Step 1: Access Students & Groups from the home page of the Professional Center.

Students and Groups

Click Release student accounts in the Manage Student Accounts panel.

Release Student Accounts

Select 12th Grade from the Browse by Class topic.

 Browse by Class

Review the students in the list. Click the checkbox next to any students who are no longer at your school or organization or who will not participate in CAM. Click Release to remove these students from their connection with your school.

Release Students

Tip: If you make an error in releasing a student, they can always log back in and reconnect to your school or organization at Your Portfolio > Your Profile > The Basics.

Step 2: Look at the student list again. Are all your students there? If not:

  • Have the missing student log into their CIC.org account and navigate to Your Portfolio > Your Profile >The Basics
    • Check their connection to your school or organization
    • Check their high school graduation year (should be 2019)

 Your Profile The Basics

  • Add another connection or change primary connection to connect to your school
  • Click edit to update Year of graduation

If the student does not have a CIC.org account, have them create one. From the CollegeInColorado.org home page, click Create an Account.

CIC Create Account

Once all of your 12th graders appear in the Students and Groups 12th Grade list, you are good to go!

  

Tip: Did your students forget their sign-in information? Here are your alternatives:

  • Have them use the Forgot Your Username or Password? link from the home page;
  • Have the student call technical support: U.S. toll-free hotline:1-800-GO-TO-XAP (1-800-468-6927);
  • You can go into your Professional Center account, drill into the student’s portfolio by clicking on their name, and reset their password:

View Student Portfolio

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